Data Asset Survey System

General Information

1 Your Name & Team/Department

2 Contact Person / Data Owner

Data Asset Identification

1 Dataset / System Name

2 Type of Data

Structured (DB, spreadsheet)

Semi-structured (JSON, XML, logs)

Unstructured (PDF, images, text)

3 Primary Use of This Data

Reporting / BI

Compliance / Regulation

Operations / Transactions

Research / Analysis

Other

Metadata Basics

1 Where is it stored?

On-prem database

Cloud storage (AWS, Azure, GCP)

Shared drive (Excel, CSV, docs)

Application (CRM, ERP, LMS, etc.)

Other

2 Who uses it?

Internal team only

Multiple departments

External partners / clients

Public / open data

3 Update Frequency

Real-time / streaming

Daily

Weekly

Monthly

Ad hoc

Quality & Governance

1 Perceived Data Quality

High (clean, validated)

Medium (some issues)

Low (inconsistent/incomplete)

2 Compliance / Restrictions

None

Confidential (internal only)

Personal data (GDPR/PII)

Industry-specific (HIPAA, PCI, etc.)

Relationships

1 Does this dataset connect to others?

Yes

No